Media Day Guidelines
PREPARATION:
Every athlete must have their poses predetermined before the shoot. If an athlete is deliberating about a pose, we will tell them how to pose based on our default poses. Our default poses are: dribbling in place, standing with a basketball on the hip, and sitting on a stool with the ball.
You can view a variety of poses here:
Baseball / Softball Posing Guides
Poses will be selected at checkout with the built-in form. If you select more poses or different poses than what are covered in the package you ordered, we may substitute or omit poses as we see fit on media day without consulting you. We will try to give you an equal value of the package you ordered to what we capture, keeping your requested poses in consideration.
For example: The “MVP” Package comes with 3 Basic poses only. If you select anything more than 3 basic poses (specialty poses or additional basic poses), without paying for it as an add on, we may capture 1 basic pose and 1 specialty pose, or only 2 specialty poses, or choose a total of 3 basic poses. This logic will be applied to all packages in a similar fashion.
MEDIA DAY:
Athletes must show up wearing their uniform and be ready to be photographed.
If multiple uniforms will be worn, the athlete must change immediately after getting their photo taken, then get back at the end of the line in the same order that they were in originally.
RECEIVING MEDIA:
After we optimize the photos to look the best they can, we will upload them to an online gallery.
You will be emailed a link where you can download the highest quality version of the photos. You can also order prints through our gallery.
You will receive an email to the address you provided on the form at checkout.
Everyone will receive the team group photos also, usually uploaded at a later date.
If you booked a package with a trading card and/or poster, we will create that for you based on images that we captured on the white backdrop. Ordering prints through our gallery is for additional prints, or for those who haven't prepaid in for any printed materials.
PERMISSIONS:
Parents, coaches, or other onlookers may capture their own amateur photos and/or videos with their smartphone during our media day. They may capture the athletes, our team at Perceived Media, and whatever else catches their interest. However, we must be tagged in any content posted on social media:@VeroBeachPortraits
After clients receive their photos, they may post them anywhere or get them printed on their own, even though they can order prints through our gallery.
Clients may use their photos for any means necessary including personal, and commercial use. This includes, but is not limited to: athlete’s personal social media, athlete’s personal website, a separate entity’s social media, digital or printed magazines, and/or other commercial use.
You are giving Vero Beach Portraits, Perceive Media, and associates permission to use all media for commercial purposes including, but not limited to: Photos and Videos. We may edit, manipulate, or alter this media as we see fit. We may also incorporate AI (artificial intelligence) to modify or enhance media which we created. Any content may be posted online, used in marketing/promotional content, be broadcasted, or be published in digital and/or print forms without any royalties or consideration given.
Frequently Asked Questions
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We can photograph all sports, even if you don’t see samples on our website.
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We work with a contact to organize all the athletes and agree on a date and time of the session.
Athletes can view various packages and poses on our website.
Choose which package is best for you and place a payment online through our website.
Arrive at media day ready to be photographed.
We will upload all acceptable photos to an online gallery for you to select your “favorites”. These “favorites” will be the images we optimize.
We upload the final, optimized images to the gallery for you to download and / or print.
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We have various packages available for you to choose from.
“Warm Up” Package $60 - 1 Basic Pose and 1 Digital Image
“MVP” Package $75 - 3 Basic Poses and 3 Digital Images
“All-Star” Package $100 - 3 Basic Poses and 2 Specialty Poses and 5 Digital Images
“Hall of Fame” Package $125 - 5 Basic Poses and 3 Specialty Poses and 8 Digital Images
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We work in with one point of contact - either a parent or a coach. We work with this person to help us coordinate a date and time that works for all the athletes.
After that, athletes may book a slot by purchasing an appropriate package for them through our website.
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We ask for at least 2 weeks to allow us to coordinate our schedules. This also gives you time to book your slot though our website and choose your poses.
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We have posing guides for each sport. You may also bring a photo example of your own pose. We have a form that you will see at checkout which will allow you to select the poses you want to do.
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Yes! Just bring a photo example with you to the media day session.
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We upload all acceptable photos to an online gallery, you select which images you want as your final images, we will optimize those photos and upload them to the online gallery. You can download your photos at full quality from the gallery.
You can also order prints though the gallery!
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We have multiple packages available for you. You will receive 1 photo per pose. Our smallest package includes 1 pose and our largest package includes 8+ poses.
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We upload the photos from the session to an online gallery, then you get to select which ones you want as your final images.
Usually we get the final images to you within 7-14 business days.
The time of may be changed depending on how many poses were ordered.
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Your final images will not have a watermark on them.
We add a watermark to the unfinished images for you to view and select as your favorites.
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Yes, we can do all the above and more! If you have a specific request, please contact us.
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Yes! Our photos are very high quality with a 7K resolution. We offer the ability to buy prints though our online gallery. You will see the option when you receive your final images.
Permission to get your images printed through us, or independently, is granted to you at time of booking.
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That depends on how many athletes we have to photograph and how many poses each athlete selected.
We generally allow for about 5-15 minutes per athlete.
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Yes. Props are reserved for specialty poses though.
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Yes! Just order 1 additional specialty pose add-on when selecting your package. Only 1 athlete needs to order 1 additional pose if up to 3 athletes will be altogether.
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Yes! The package is called, “All Eyes on Me”.
We also offer semi-private sessions for 3 athletes.
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Yes! We usually capture behind the scenes videos.
If you want a video specifically of yourself, please contact us.